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Database Guide

Table of Contents

1. Introduction and Overview

Five Things to Know
VIDEO: Database Overview
PRESENTATION (PPT): Database Overview
VIDEO: Participants, Opportunities and Matching

2. Basic Navigation

Getting Started / Signing In / Creating Accounts
HOME / Dashboards
Navigation Buttons and Filters

4. Lists / Resources

List of Regions
Regions, YWPrograms and YWProgramCycles

Home

❖Home

Youth Information

❖Online Application Links

❖Application Documents

❖Youth Details / Menu

❖Youth Profile

❖YOUTH SNAPSHOT

Worksite Information

Overview of the Worksite Information screens
Worksite Contact Names

❖Add/Edit Job Descriptions

❖Worksites - Contact Names

❖Add/Edit Workshop/Training Opportunities

Matching

The Matching Process

❖Pre-Matching Screen

❖Matching Screen

❖Youth Matching By Checklist

Work-Based Learning Plans

Using the Worksite Application Information to Set Up WBLPs
About the Work-Based Learning Plan
WBLP VIDEO #1: Introduction to the Work-Based Learning Plan
PRESENTATION (PPT): Introduction to the Work-Based Learning Plan
WBLP VIDEO #2: Using the Work-Based Learning Plan Screens

❖WBLP Step 1 - Job Description

❖WBLP Step 2 - Define Skills/Tasks

❖WBLP Step 3 - Reviews

Attendance

❖Attendance View

❖Additional Attendance

Customizing Forms

Customizing the Youth and Worksite Application Fields

EMAIL COMPOSER

VIDEO: Using Email Composer

❖EMAIL - Email Composer

Searching, Finding, Merging, Managing Records

WHERE IS...? How to search for and manage records
How to Re-Activate a Youth Participant Record

❖WHERE IS...? Database Guide Tips

❖Record Status View (Active and Inactive Records)

❖Search/Find - All Signal Success Responses

SuperAdmin

Creating Career Training Opportunities
Setting up the APPLICATION DOCUMENTS section

❖Regional Enrollment Goals

❖Add Opportunities (Workshops, Training)

Youth Information Screens

VIDEO: Application Form and Documents Screen

❖Online Application Links

❖Application Documents

❖Youth Details / Menu

❖Youth Profile

❖YOUTH SNAPSHOT

ABOUT THIS PAGE: Worksites - Contact Names

The database offers a screen for entering names of worksite supervisors and other staff from the companies/organizations who work with YouthWorks. Use this screen to enter names and contact information. At the bottom of the screen, there is a dropdown list to link each individual with a worksite from the database. Over time, you will develop a list of key people, with contact information, in order to support your outreach and communications from one season to the next.