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Database Guide

Table of Contents

1. Introduction and Overview

Welcome
Five Things to Know
PRESENTATION (PPT): Database Overview
VIDEO: Participants, Opportunities and Matching

2. Basic Navigation

Getting Started / Signing In / Creating Accounts
HOME / Dashboards
DATABASE SETTINGS: Regions, YWPrograms and YWProgramCycles
List of Regions
Navigation Buttons and Filters

Home

❖Home

Youth Information

VIDEO: Application Form and Documents Screen
About the Youth Information screens

❖Online Application Links

❖Application Documents (W4, I9,etc.)

❖Youth Details / Menu

❖Youth Profile

❖YOUTH SNAPSHOT

Worksite Information

Overview of the Worksite Information screens
Worksite Contact Names

❖Add/Edit Job Descriptions

❖Worksites - Contact Names

❖Add/Edit Workshop/Training Opportunities

Matching

The Matching Process

❖Pre-Matching Screen

❖Matching Screen

❖Youth Matching By Checklist

Work-Based Learning Plans

About the Work-Based Learning Plan
PRESENTATION (PPT): Introduction to the Work-Based Learning Plan
Using the Worksite Application Information to Set Up WBLPs

❖WBLP Step 1 - Job Description

❖WBLP Step 2 - Define Skills/Tasks

❖WBLP Step 3 - Reviews

❖Send WBLP to Supervisor

❖Batch Create Work-Based Learning Plans

Youth Landing Pages

Overview of the Youth Landing Page Screens
Signal Success Modules
Calendar
Tracking Career Chat, Bootcamp, Talk Hire & Other Attendance
Register for Micro Career Trainings

Attendance

❖Attendance Screen

❖Class List Screen

❖Attendance View

❖Participation Hours (BETA)

❖Participation Hours Individual (BETA)

❖Additional Attendance

Admin Menu

Importing from the Interim Application Form

Customizing Application Forms

Customizing the Youth and Worksite Application Fields

❖Customize Application Form - Step 1

❖Customize Application Form - Step 2

EMAIL COMPOSER

VIDEO: Using Email Composer

❖EMAIL COMPOSER - Step 1 - Compose Emails

❖EMAIL COMPOSER - Step 2 - Preview and Send Custom Emails

Program Completion

Webinar Video: YouthWorks Database End-of-Cycle

Searching, Finding, Merging, Managing Records

Search Box on Home Page
WHERE IS...? How to search for and manage records
How to Re-Activate a Youth Participant Record

❖Search/Find - All Signal Success Responses

❖Record Status View (Active and Inactive Records)

❖Review/Merge Duplicates

❖Check Records for Blank Fields

Usernames / User Signins

Approving & Managing Usernames

❖Copy of Registration Screen (new staff usernames/passwords)

1. Introduction and Overview

VIDEO: Participants, Opportunities and Matching

This video, and corresponding presentation, provide an overview of the structure of the database, focusing on the Participants, Opportunities and Matching features.

Presentation: https://youthworksdata.org/databaseGuide/Participants, Opportunities and Matching.pptx

Video: https://www.youtube.com/embed/VHkBQwYkEO0