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Database Guide

Table of Contents

1. Introduction and Overview

2. Basic Navigation

4. Lists / Resources



Youth Information

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile


Worksite Information

Add/Edit Job Descriptions

Worksites - Contact Names

Add/Edit Workshop/Training Opportunities


Pre-Matching Screen

Matching Screen

Youth Matching By Checklist

Work-Based Learning Plans

WBLP Step 1 - Job Description

WBLP Step 2 - Define Skills/Tasks

WBLP Step 3 - Reviews


Attendance View

Additional Attendance

Customizing Forms


EMAIL - Email Composer

Searching, Finding, Merging, Managing Records

WHERE IS...? Database Guide Tips

Record Status View (Active and Inactive Records)

Search/Find - All Signal Success Responses


Regional Enrollment Goals

Add Opportunities (Workshops, Training)

Youth Information Screens

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile


1. Introduction and Overview

Five Things to Know

[1.] View the introductory presentation before getting started in the database. Then, as suggested in the presentation, open the database and look at the navigation menu, home page, and database manual pages to start to feel familiar with the database.

[2.] When you start entering information, make a habit of always clicking SAVE before leaving a screen. Notice the color-change when you edit and save a record.

[3.] When entering new information, always click the ADD button to add a new record, or, in a rows-and-columns table view, always move to a blank row in the table. Make sure you start with a blank record, and NEVER overwrite someone else`s information with different information.

[4.] If you need help troubleshooting any issues, check the database manual for advice and then do not hesitate to email for assistance or advice. Include details to help with troubleshooting, such as the name of the participant, worksite, or training opportunity involved; the name of the screen you are working on, and, if relevant, a screenshot or copy of any messages shown on the screen. (If you see any error messages, send a copy of the message to the database developer right away; these can be easily resolved.)

[5.] As you work in the database, you will start to notice how all of the information is connected: from the youth and worksite applications to the matching screens to the Signal Success modules, Work-Based Learning Plan screens, Attendance and Class Lists, and more. The way the data is interconnected makes it easy to provide staff with information for reports and automated emails. If you can think of a report or automated email that could help you do your work, do not hesitate to ask.