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Database Guide

Table of Contents

1. Introduction and Overview

Five Things to Know
VIDEO: Database Overview
PRESENTATION (PPT): Database Overview
VIDEO: Participants, Opportunities and Matching

2. Basic Navigation

Getting Started / Signing In
HOME / Dashboards
Navigation Buttons and Filters

3. Searching/Finding/Merging

WHERE IS...? How to search for and manage records
How to Re-Activate a Youth Participant Record

4. Lists / Resources

List of Regions
Regions, YWPrograms and YWProgramCycles

Home

❖Home

Youth Information

❖Online Application Links

❖Application Documents

❖Youth Details / Menu

❖Youth Profile

❖YOUTH SNAPSHOT

Worksite Information

Overview of the Worksite Information screens
Worksite Contact Names

❖Add/Edit Job Descriptions

❖Worksites - Contact Names

❖Add/Edit Workshop/Training Opportunities

Matching

The Matching Process

❖Pre-Matching Screen

❖Matching Screen

❖Youth Matching By Checklist

Work-Based Learning Plans

Using the Worksite Application Information to Set Up WBLPs
PRESENTATION (PPT): Introduction to the Work-Based Learning Plan
Video: Using the Work-Based Learning Plan Screens

❖WBLP Step 1 - Job Description

❖WBLP Step 2 - Define Skills/Tasks

❖WBLP Step 3 - Reviews

Attendance

❖Attendance View

❖Additional Attendance

Admin Features

Customizing the Youth and Worksite Application Fields

SuperAdmin

Creating Career Training Opportunities
Setting up the APPLICATION DOCUMENTS section

❖Regional Enrollment Goals

❖Add Opportunities (Workshops, Training)

3. Searching/Finding/Merging

How to Re-Activate a Youth Participant Record

If a youth participant record has been marked as W=Withdrawn; I=Inactive; D=Duplicate; or any other inactive status and you need to re-activate that record:

You can re-activate a youth by going to the Reports and Lists menu, look for report D23, and open that report. Look for the youth name, and click GO next to the record. That re-opens the Youth Profile. In the "For Office Use Only" section of the youth profile, change the status code to A=Active.