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Database Guide

Table of Contents

1. Introduction and Overview

2. Basic Navigation

Home

Home

Youth Information

Online Application Links (inactive)

Youth Profile

Application Documents (W4, I9,etc.) [INACTIVE]

YOUTH SNAPSHOT

Youth Details / Menu [INACTIVE PAGE]

Worksite Information

Add/Edit Job Descriptions

Worksites - Contact Names [INACTIVE PAGE]

Add/Edit Workshop/Training Opportunities

Matching

Pre-Matching Screen

Matching Screen

Youth Matching By Checklist

Work-Based Learning Plans

WBLP Step 1 - Job Description

WBLP Step 2 - Define Skills/Tasks

WBLP Step 3 - Reviews

Send WBLP to Supervisor

Batch Create Work-Based Learning Plans

Youth Landing Pages

Attendance

Attendance Screen

Class List Screen

Attendance View

Workshop Participation Hours

Participation Hours Individual

Additional Attendance

Admin Menu

Customizing Application Forms

Customize Application Form - Step 1

Customize Application Form - Step 2

EMAIL COMPOSER

EMAIL COMPOSER - Step 1 - Compose Emails

EMAIL COMPOSER - Step 2 - Preview and Send Custom Emails

Program Completion

Searching, Finding, Merging, Managing Records

Search/Find - All Signal Success Responses

Record Status View (Active and Inactive Records)

Review/Merge Duplicates

Check Records for Blank Fields

Usernames / User Signins

Copy of Registration Screen (new staff usernames/passwords)

SuperAdmin

Setting up the APPLICATION DOCUMENTS section

The APPLICATION DOCUMENTS page for youth is found at the address youthworksdata.org/documents Youth can sign in, using the username and password that will be emailed to them.
--> The text of this email can be edited by a SuperAdmin through the Email Composer screens.

On the application documents page, the top of the page shows the youth name, because this is a customized link, as well as overall instructions to describe the process of completing and uploading documents.
--> The text for the overall page instructions can be edited by a SuperAdmin on the LIST OF PAGES screen in the PageIntroduction field.

On the application documents screen, Links for each of the required forms are displayed, with one display box for each required form, on the application documents.
--> The documents or web links, and document-specific instructions can be edited on the Manage/Upload Photos and Documents page. On that page you can upload blank forms, or identify a weblink to an online form, provide a document name and brief instructions, specify the document order (for sorting on the page), and check the boxes to indicate which applicants need to complete that document (by YouthWorks tier).

Note that the instructions for the first item on the page, asking for the SSN and a photo of the Social Security card, is not editable, and is coded specifically in the documentspage.asp page.