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Database Guide

Table of Contents

1. Introduction and Overview

2. Basic Navigation

4. Lists / Resources



Youth Information

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile


Worksite Information

Add/Edit Job Descriptions

Worksites - Contact Names

Add/Edit Workshop/Training Opportunities


Pre-Matching Screen

Matching Screen

Youth Matching By Checklist

Work-Based Learning Plans

WBLP Step 1 - Job Description

WBLP Step 2 - Define Skills/Tasks

WBLP Step 3 - Reviews


Attendance View

Additional Attendance

Customizing Forms


EMAIL - Email Composer

Searching, Finding, Merging, Managing Records

WHERE IS...? Database Guide Tips

Record Status View (Active and Inactive Records)

Search/Find - All Signal Success Responses


Regional Enrollment Goals

Add Opportunities (Workshops, Training)

Youth Information Screens

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile


Worksite Information

Overview of the Worksite Information screens

OVERVIEW: Before each program season begins, YouthWorks programs gather applications from worksites. You can ask worksites to enter information via the online Worksite Application form, or you can gather information from worksites via a paper form, phone conversation, or other means, and data enter the information into the database. Like the youth application, you may customize the worksite application to include questions relevant to your local program.

REQUIRED INFORMATION: You should create one "Job Description" record for each type of position offered by a worksite. Each record should have a job title, job description, organization name, organization address, worksite address (if different from the organization address), job category and number of openings available. Also a list of 3-5 skills, which will be included in the Work-Based Learning Plans for youth in those positions. The application also asks for contact information and other details to assist the matching process.

FOR EXAMPLE: For example, a local YMCA might be hiring 10 youth as Camp Counselor I, 10 youth as Camp Counselor II, and 10 youth as Sports Coaches. You will want three records in the database, with one for each of these positions, with a job title and job description for each.

Under the Worksite Information tab on the navigation bar, you can find:
* Links to the Online Worksite Application
* A data entry screen to Add/Edit Job Descriptions
* A data entry screen to add additional Worksite Contact Names, in addition to the primary contact who is listed in the Worksite Application.

Under the Admin Features tab at the bottom of the screen, staff with admin-level access to the database will find links and instructions for importing data from a spreadsheet.

ADDITIONAL RESOURCES: The Work-Based Learning Plan resource materials provide suggestions and samples of job descriptions and skills lists.

Add / Edit Job Descriptions screen