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Database Guide

Table of Contents

1. Introduction and Overview

Five Things to Know
VIDEO: Database Overview
PRESENTATION (PPT): Database Overview
VIDEO: Participants, Opportunities and Matching

2. Basic Navigation

Getting Started / Signing In
HOME / Dashboards
Navigation Buttons and Filters

3. Searching/Finding/Merging

WHERE IS...? How to search for and manage records
How to Re-Activate a Youth Participant Record

4. Lists / Resources

List of Regions
Regions, YWPrograms and YWProgramCycles

Home

❖Home

Youth Information

❖Online Application Links

❖Application Documents

❖Youth Details / Menu

❖Youth Profile

❖YOUTH SNAPSHOT

Worksite Information

Overview of the Worksite Information screens
Worksite Contact Names

❖Add/Edit Job Descriptions

❖Worksites - Contact Names

❖Add/Edit Workshop/Training Opportunities

Matching

The Matching Process

❖Pre-Matching Screen

❖Matching Screen

❖Youth Matching By Checklist

Work-Based Learning Plans

Using the Worksite Application Information to Set Up WBLPs
PRESENTATION (PPT): Introduction to the Work-Based Learning Plan
Video: Using the Work-Based Learning Plan Screens

❖WBLP Step 1 - Job Description

❖WBLP Step 2 - Define Skills/Tasks

❖WBLP Step 3 - Reviews

Attendance

❖Attendance View

❖Additional Attendance

Admin Features

Customizing the Youth and Worksite Application Fields

SuperAdmin

Creating Career Training Opportunities
Setting up the APPLICATION DOCUMENTS section

❖Regional Enrollment Goals

❖Add Opportunities (Workshops, Training)

Work-Based Learning Plans

Using the Worksite Application Information to Set Up WBLPs

The worksite application includes a job title, job description and list of Work-Based Learning Skills. This information is valuable both for matching youth to available jobs and for developing Work-Based Learning Plans for the youth. The information from the worksite application is transferred directly to each Work-Based Learning Plan. You may customize the job descriptions and skills for each youth if desired.