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Database Guide
Table of Contents
1. Introduction and Overview
2. Basic Navigation
4. Lists / Resources
Home
❖Home
Youth Information
Worksite Information
❖Add/Edit Workshop/Training Opportunities
Matching
Work-Based Learning Plans
❖WBLP Step 1 - Job Description
❖WBLP Step 2 - Define Skills/Tasks
Attendance
Customizing Forms
EMAIL COMPOSER
Searching, Finding, Merging, Managing Records
❖WHERE IS...? Database Guide Tips
❖Record Status View (Active and Inactive Records)
❖Search/Find - All Signal Success Responses
SuperAdmin
❖Add Opportunities (Workshops, Training)
Youth Information Screens
Customizing Forms
Customizing the Youth and Worksite Application Fields
Use the Customization buttons located at the bottom of your screen to add or edit the fields on the Worksite and Youth Application forms. You can reach the Customization screens through the "Customize Application" link or from the "Admin Features" menu, both found in the blue navigation bar in the footer of any screen.
The youth application form and the worksite application form contain a set of standard fields that are included for everyone statewide. Local staff have the option to customize the forms to add additional fields, customize the text of some of the questions, add "information box" fields to add information, and customize the text on the ABOUT YOUTHWORKS page that youth see when they first open the application form.
THINGS TO KNOW:
If you use this feature, be sure to review your application forms each program cycle to see if you still need the same customized fields. For example, in FY2022 (early in the autumn), CommCorp updated the set of standard questions on the youth application form, and so some questions that were custom-added in previous cycles might not be needed anymore. Or, for example, there are several fields that ask pandemic-related questions, and the need for these questions might change from one cycle to the next. Or, for example, you may have added questions to see if youth are interested in a particular worksite, project or training, and the need for that question may have shifted.
It is our hope that program staff across the state will borrow and adapt some of the custom fields created by other regions. You will see that the field names that you see on the screen include the name of the region or program that created the field, such as IncomeEligibility_Malden. These field names reside in the background, in the database tables (and may be visible in some reports, but otherwise not seen).
You can customize the text of the actual application form question. For example, a question about bank accounts, created by the South Shore staff, says that YouthWorks sets up bank accounts with the South Shore Savings Bank for anyone who needs an account. You might have the same practice, with a different bank, and so you can customize the wording of the question to fit your local program.
When CommCorp staff chose the standard set of fields to appear on the application forms, we did the following:
(1.) Staff studied several sample application forms from around the state to see what information programs typically want to include.
(2.) Staff looked at best practices about asking about income and risk factors, and decided that it is better to ask about specific risk factors and income after the application has been accepted, rather than at the point of filling out the application.
(3.) The team included some basic questions about skills and interests, and left it to the local programs to add optional, more detailed questions to identify skills and interests.
(4.)