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Database Guide

Table of Contents

1. Introduction and Overview

2. Basic Navigation

4. Lists / Resources

Home

Home

Youth Information

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile

YOUTH SNAPSHOT

Worksite Information

Add/Edit Job Descriptions

Worksites - Contact Names

Add/Edit Workshop/Training Opportunities

Matching

Pre-Matching Screen

Matching Screen

Youth Matching By Checklist

Work-Based Learning Plans

WBLP Step 1 - Job Description

WBLP Step 2 - Define Skills/Tasks

WBLP Step 3 - Reviews

Attendance

Attendance View

Additional Attendance

Customizing Forms

EMAIL COMPOSER

EMAIL - Email Composer

Searching, Finding, Merging, Managing Records

WHERE IS...? Database Guide Tips

Record Status View (Active and Inactive Records)

Search/Find - All Signal Success Responses

SuperAdmin

Regional Enrollment Goals

Add Opportunities (Workshops, Training)

Youth Information Screens

Online Application Links

Application Documents

Youth Details / Menu

Youth Profile

YOUTH SNAPSHOT

Customizing Forms

Customizing the Youth and Worksite Application Fields

Use the Customization buttons located at the bottom of your screen to add or edit the fields on the Worksite and Youth Application forms. You can reach the Customization screens through the "Customize Application" link or from the "Admin Features" menu, both found in the blue navigation bar in the footer of any screen.
The youth application form and the worksite application form contain a set of standard fields that are included for everyone statewide. Local staff have the option to customize the forms to add additional fields, customize the text of some of the questions, add "information box" fields to add information, and customize the text on the ABOUT YOUTHWORKS page that youth see when they first open the application form.

THINGS TO KNOW:

If you use this feature, be sure to review your application forms each program cycle to see if you still need the same customized fields. For example, in FY2022 (early in the autumn), CommCorp updated the set of standard questions on the youth application form, and so some questions that were custom-added in previous cycles might not be needed anymore. Or, for example, there are several fields that ask pandemic-related questions, and the need for these questions might change from one cycle to the next. Or, for example, you may have added questions to see if youth are interested in a particular worksite, project or training, and the need for that question may have shifted.

It is our hope that program staff across the state will borrow and adapt some of the custom fields created by other regions. You will see that the field names that you see on the screen include the name of the region or program that created the field, such as IncomeEligibility_Malden. These field names reside in the background, in the database tables (and may be visible in some reports, but otherwise not seen).

You can customize the text of the actual application form question. For example, a question about bank accounts, created by the South Shore staff, says that YouthWorks sets up bank accounts with the South Shore Savings Bank for anyone who needs an account. You might have the same practice, with a different bank, and so you can customize the wording of the question to fit your local program.

When CommCorp staff chose the standard set of fields to appear on the application forms, we did the following:
(1.) Staff studied several sample application forms from around the state to see what information programs typically want to include.
(2.) Staff looked at best practices about asking about income and risk factors, and decided that it is better to ask about specific risk factors and income after the application has been accepted, rather than at the point of filling out the application.
(3.) The team included some basic questions about skills and interests, and left it to the local programs to add optional, more detailed questions to identify skills and interests.
(4.)

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